The Most Common Lease Violations—and How We Handle Them Professionally

At Upventures, we understand that managing rental properties can be a complex and sometimes challenging task, especially when dealing with lease violations.

Whether you're managing long-term tenants or handling short-term rentals, it's crucial to have clear, consistent procedures in place to address violations quickly and professionally. Addressing issues efficiently ensures that both the property owner and the tenants are treated fairly, and it helps maintain a positive relationship with everyone involved.

Here is our list of the 7 most common lease violations landlords and hosts encounter:

1. Late Rent Payments

One of the most common lease violations for property managers is late rent payments. This issue is especially prevalent with long-term rentals, but it can also occur in short-term rentals if bookings aren’t handled properly. Late payments can disrupt your cash flow, create unnecessary tension, and complicate your property’s financial stability.

How We Handle It:

At Upventures, we have clear and consistent policies in place to handle late payments. We ensure that tenants understand the rent due date and the consequences of late payments when they sign the lease. In the event of a late payment, we reach out to tenants promptly to remind them of their obligation. If the payment is delayed, we work with tenants to arrange a suitable solution, including payment plans if necessary. For recurring violations, we enforce late fees or other contractual consequences as outlined in the lease agreement.

2. Unauthorized Pets

Pets can be a point of contention when it comes to rental properties. Some lease agreements explicitly prohibit pets, while others allow them with certain conditions. However, tenants who fail to inform their landlord about pets or who bring in animals without approval are violating their lease agreement.

How We Handle It:

When unauthorized pets are discovered, Upventures promptly addresses the issue by reviewing the lease terms and confirming whether any pet-related clauses have been violated. We then notify the tenant and request that they remove the pet or, if possible, apply for permission to keep the pet legally on the property. In some cases, additional fees may be applied if the tenant wants to keep the pet on the premises. We maintain open lines of communication to ensure compliance while prioritizing the safety and comfort of both tenants and landlords.

3. Property Damage

Damage to the property, whether intentional or accidental, can be a serious violation of the lease agreement. It's crucial that tenants maintain the property in good condition, and damage that exceeds normal wear and tear is something that must be addressed.

How We Handle It:

When property damage is discovered, Upventures conducts a thorough inspection to assess the extent of the damage and determine responsibility. We then follow up with the tenant and provide them an opportunity to repair the damage at their own expense. If necessary, we arrange for repairs to be done by trusted contractors and charge the cost back to the tenant or deduct it from their security deposit. Our goal is to ensure that the property is restored to its original condition while maintaining fairness for all parties.

4. Noise Complaints

Noise violations are particularly common in multifamily units and short-term rentals. Loud music, parties, or disruptive behavior can disturb other tenants or neighbors, leading to complaints and potential lease violations.

How We Handle It:

Upventures takes a proactive approach to noise violations by clearly outlining noise policies in lease agreements, especially for properties in close proximity to others. If we receive a noise complaint, we immediately contact the tenant to address the issue and remind them of the rules. We also help mediate between tenants and neighbors when necessary to find a peaceful resolution. For repeat offenders, we issue warnings or enforce penalties, which may include fines or eviction.

5. Unauthorized Occupants

Sometimes, tenants allow others to live in the rental unit without permission or beyond the agreed-upon occupancy limits. This can be a violation of the lease and may affect the property’s safety, wear and tear, and insurance coverage.

How We Handle It:

When we become aware of unauthorized occupants, Upventures reaches out to the tenant to verify the situation and request that the unauthorized individuals vacate the property. If the tenant wants to add someone to the lease, we facilitate the necessary paperwork to ensure that the new occupant is legally approved. We work with the tenant to find a fair resolution and enforce the terms of the lease agreement. If the violation continues, we may take further action as specified in the lease.

6. Smoking in Non-Smoking Areas

Some properties have strict no-smoking policies, and violating this rule can lead to damage, health concerns, and increased cleaning costs. Smoking in non-smoking areas is a common lease violation, especially in apartment complexes or properties listed on short-term rental platforms like Airbnb.

How We Handle It:

When we learn that tenants have violated the smoking policy, we address it immediately by reminding them of the no-smoking rule and the potential consequences of breaking it. If necessary, we charge cleaning fees or arrange for professional cleaning services to remove smoke odors. For repeat offenders, we follow the lease terms and may issue fines or proceed with eviction if the violation continues.

7. Subletting Without Permission

Subletting is when a tenant rents out the unit or a portion of the property to someone else without the property owner’s consent. This is a serious lease violation that can lead to complications with rental agreements, insurance, and property security.

How We Handle It:

If we discover that a tenant is subletting without permission, Upventures takes action by addressing the issue with the tenant immediately. We remind them of the lease terms and request that the subtenant vacate the property. If the tenant wishes to sublet the property legally, we work with them to ensure that all necessary paperwork and approvals are in place. We strive to enforce the lease terms while remaining fair to both the tenant and the property owner.

Lease violations are an unfortunate but inevitable part of property management. However, with Upventures handling your property management needs, you can rest assured that lease violations are addressed swiftly and professionally. Our goal is to protect your investment while ensuring that your tenants are treated fairly. We work tirelessly to maintain open communication, resolve conflicts, and keep your property in the best possible condition.

Contact Upventures today for expert property management and Airbnb co-hosting services in Oklahoma City. Let us help you navigate lease violations and ensure a smooth, hassle-free rental experience.